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The Computer Service Centre manages an annual budget for purchasing
computing facilities for the institute (with the exception of the purchases of
research projects funded and managed by the Division of Research & Publications
of the Academic Affairs Department).
Each purchase request should first be justified and approved by the
corresponding school director or head of administrative units. Then, the purchase
requests will be analyzed by the Computer Service Centre on technical
feasibility and budget availability before submitting to the general secretary or
management board for approval. |
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For hardware and software purchases, user should submit the Computer
Hardware & Software Request Form to the Centre for processing, after its approval by
the corresponding school director or head of administrative unit. Upon receiving the purchase request, the Computer Service Centre
will analyze and clarify the requirement with the users, and determine if the
request is justified and within the Centre budget.
If budget is available, the Centre will proceed with the subsequent purchase
procedures. For purchases of over MOP 15,000.00, the Centre will submit
the purchase proposal to top management for approval and request the Construction
and Procurement Office (DOA) to issue tender for the purchases.
The subsequent processing includes the reservation of the needed fund from the Centre’s budget by Finance Department, quotation analysis, final purchase proposal
submission to top management, top management’s approval, and the issue of
purchase order by the Construction and Procurement Office (DOA). |
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In normal situations, user should allow about 6 to 8 weeks processing time for
purchases that require going through the tendering process (purchase amount of
MOP 15,000.00 or above) before delivery of product.
For purchases under MOP 15,000.00, user should allow 2 to 6 weeks processing
time depending on the availability of the computer products in Macao.
When importing software products from overseas, users should be alerted to allow more time for software delivery, which is
caused by the current customs practice of software copyright validation. In such cases,
users should allow over one month’s time for software delivery, after the purchase
order has been issued. |
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Last updated:
by Computer Service Centre.
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