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  Hardware and Software Purchase
  The Computer Service Centre manages an annual budget for purchasing computing facilities for the institute (with the exception of the purchases of research projects funded and managed by the Division of Research & Publications of the Academic Affairs Department).

Each purchase request should first be justified and approved by the corresponding school director or head of administrative units. Then, the purchase requests will be analyzed by the Computer Service Centre on technical feasibility and budget availability before submitting to the general secretary or management board for approval.
 
Purchase Request Processing
  For hardware and software purchases, user should submit the Computer Hardware & Software Request Form to the Centre for processing, after its approval by the corresponding school director or head of administrative unit. Upon receiving the purchase request, the Computer Service Centre will analyze and clarify the requirement with the users, and determine if the request is justified and within the Centre budget.

If budget is available, the Centre will proceed with the subsequent purchase procedures. For purchases of over MOP 15,000.00, the Centre will submit the purchase proposal to top management for approval and request the Construction and Procurement Office (DOA) to issue tender for the purchases.

The subsequent processing includes the reservation of the needed fund from the Centre’s budget by Finance Department, quotation analysis, final purchase proposal submission to top management, top management’s approval, and the issue of purchase order by the Construction and Procurement Office (DOA).
 
Ordering Lead Time
  In normal situations, user should allow about 6 to 8 weeks processing time for purchases that require going through the tendering process (purchase amount of MOP 15,000.00 or above) before delivery of product.

For purchases under MOP 15,000.00, user should allow 2 to 6 weeks processing time depending on the availability of the computer products in Macao.

When importing software products from overseas, users should be alerted to allow more time for software delivery, which is caused by the current customs practice of software copyright validation. In such cases, users should allow over one month’s time for software delivery, after the purchase order has been issued.
   

Last updated: by Computer Service Centre.